Asana and Trello: A Comparative Assessment of Project Management Capabilities

Jihan Kamila - University of Indonesia
Muhammad Marzuq -

Citation Format:



Project management tools are essential for streamlining project management activities and providing a variety of functionalities to assist organizations in executing projects efficiently. The selection of an appropriate tool is crucial, given the many options available in the market. This scholarly article employs a comparative analysis methodology to scrutinize two prominent project management tools, Asana and Trello. The aim is to assist companies and organizations in making informed decisions based on their specific needs. The comparative analysis delves into the strengths and weaknesses of Asana and Trello, assessing their features, functionalities, and suitability in the context of knowledge management areas. Both tools are evaluated for their capability to address project management challenges and improve organizational processes. The study concludes that the choice between Asana and Trello hinges on factors such as project scale, organizational requirements, and the preferred level of complexity. With its comprehensive features, Asana emerges as ideal for larger, agile-oriented projects. In contrast, Trello's simplicity and user-friendly interface suit relatively smaller projects well. This analysis provides valuable insights for organizations to align their project management tools with specific project conditions, facilitating optimising project execution processes to meet their unique goals and requirements. In terms of features, Asana outshines Trello by providing a more extensive range of functionalities that effectively support the mapping of knowledge management areas.


Project Management Tools; Asana; Trello

Full Text:



Wrike. (2023). "What Are Project Management Tools." [Online]. Available:

Project Management Academy. (n.d.). "The Five Traditional Process Groups Explained." [Online]. Available:

S. Ali, et al. (2008, June). "Impact of Organizational and Project Factors on Acceptance and Usage of Project Management Software and Perceived Project Success." WILLEYinterScience. [Online]. Available:

Melanie Weir. (2021). "A Guide to Asana." [Online]. Available:

PMI. (n.d). "What is Project Management?" [Online]. Available:

P. Shah. (2022). "Application of Project Management tool in construction for Planning, Scheduling, and Optimization." DOI: 10.1016/j.matpr.2022.11.446

Project Management Institute. (2017). "A guide to the project management body of knowledge (PMBOK® guide) (6th ed.)."

Business Insider. (n.d.). "Asana Features." [Online]. Available:

Asana. (n.d.). "Asana Features." [Online]. Available:

Asana. (n.d.). "Manage Remote Teams with Asana." [Online]. Available:

P. Shah. (2022). "Application of Project Management tool in construction for Planning, Scheduling, and Optimization." [Online]. Available:

ClickUp. (n.d.). "Trello vs Asana: Which Project Management Tool Is Right for You?" [Online]. Available:

Blog Trello. (n.d.). "Includer Power-Up for Trello." [Online]. Available:

Asana. (n.d.). "Agile Management with Asana." [Online]. Available:

Forbes. (n.d.). "Asana vs Trello: Which Project Management Tool Is Right for You?" [Online]. Available:

Crazy Egg. (n.d.). "Asana Review: Pros, Cons, Pricing & More." Retrieved from

The Ascent. (n.d.). "Trello: Pros and Cons." [Online]. Available:

Software Developer India. (n.d.). "Advantages and Disadvantages of Trello." [Online]. Available:

Bug Reporting. (n.d.). "Pros and Cons of Trello." [Online]. Available:

Binfire. (n.d.). "Asana Project Management Pros and Cons." [Online]. Available:

P. Ordonez and O. Serrat. (2017). Knowledge Solutions; Disseminating Knowledge Products.

G. C. Sokoh and U. C. Okolie. “Knowledge Management and Its Importance in Modern Organizations”. Journal of Public Administration, Finance and Law, no. 20, pp. 283–301, 2021, doi: 10.47743/jopafl-2021-20-19.

A. Ekambaram, A. Sorensen, H. Bull-Berg, and N. O. E. Olsson, “The role of big data and knowledge management in improving projects and project-based organizations”. Procedia Computer Science, vol. 138, pp. 851–858, 2018, doi: 10.1016/j.procs.2018.10.111.

The standard for project management and a guide to the project management body - Seventh Edition, Newtown Square, Pennsylvania: Project Management Institute, Inc. 2021.

Büchner, T., Matthes, F., & Neubert, C. “Functional analysis of enterprise 2.0 tools: A services catalog. Communications in Computer and Information Science”, 128 CCIS, 351–363, 2011

T. Davenport, D. de Long, and M. Beers, “Successful Knowledge Management Projects,” Sloan Manage Rev, vol. 39, no. 2, pp. 43–57, 1998

Layton MC, Ostermiller SJ, Kynaston DJ. Agile Project Management For Dummies. 2020.

Bergmann T, Karwowski W. Agile project management and project success: A literature review. Adv. Intell. Syst. Comput., vol. 783, 2019, p. 405–14. DOI: 10.1007/978-3-319-94709-9_39.

Fernandes G, Ward S, Araújo M. Improving and embedding project management practice in organisations - A qualitative study. Int J Proj Manag 2015;33:1052–67. DOI: 10.1016/j.ijproman.2015.01.012.

Besner C, Hobbs B. The Perceived Value and Potential Contribution of Project Management Practices To Project Success. Proj Manag J 2006;37:37–48.